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Context and caveats

The Civil Service Equality, Diversity and Inclusion (EDI) Expenditure Review consisted of two phases conducted in, respectively, July-August 2023 and February-March 2024. Phase I was open to all departments and arm鈥檚-length bodies who employ civil servants, and Phase II was targeted at the largest five departments for which one big arm鈥檚-length body was included (see the section 鈥淩esponding organisations鈥�).听

Phase I of the Review consisted of three time periods for three different categories of costs to provide insight to 鈥渃urrent鈥� spend:

• EDI FTE at the time of the return (July 2023); 12-month costs were provided by organisations and analytically sense checked;
• Spend on EDI activities, departmental staff networks and cross-government staff networks for financial year 2022 - 2023;
• Costs of benchmarking and memberships of EDI organisations for the previous 12 months at the time of the return (July 2023).;

Phase II asked about the same costs as Phase I, but for the last four financial years, with 2023 - 2024 until 29 February 2024 because the questionnaire for Phase II was issued in March 2024 and departments couldn鈥檛 yet provide data until the end of the financial year. Additionally, Phase II asked about costs for 鈥淓DI awaydays鈥� (see below for more information).

The data of the Review (Phase I and II) is based on the returns received from the EDI Expenditure Review surveys. We have relied on individual departments to ensure that their responses were accurate.

The review does not represent a picture of the EDI activity in 鈥渢he whole public sector鈥�, and it should not be reported as such.听

There are indirect or 鈥渆mbedded鈥� costs that are not labelled EDI but do benefit EDI. Examples may include corporate EDI objectives of staff, a Mental Health First Aiders programme, or general anti-Bullying, Harassment and Discrimination campaigns. This could not be captured in this review.听听

Responding organisations

Phase I of the Review attracted responses from 19 ministerial departments, 16 non-ministerial departments and 45 arm鈥檚-length bodies which are considered to be part of the Civil Service. With one ministerial department reporting on 15 internal organisations, the responses represent a total number of 95 CS organisations. The responding organisations also reported the costs of 13 cross-government functions which deliver EDI for the benefit of the whole Civil Service; not solely the department they are hosted in. These cross-government function costs have been separated from the host organisations鈥� costs.

In February 2023, a Machinery of Government change took place. The newly formed departments submitted separate responses, but ensured that costs were not duplicated.

Phase II sought to seek total EDI spend capturing a majority of the workforce of the Civil Service represented by the five largest departments. These departments are:

• Department for Work and Pensions
• Home Office
• HM Revenue & Customs
• Ministry of Defence
• Ministry of Justice including HM Prison & Probation Service (HMPPS)

Arm鈥檚-length bodies were excluded from Phase II apart from HMPPS, which was included because of its significant size. Phase II also excluded any cross-government functions that may be part of the departments.

Definitions

Definition of 鈥淓DI鈥�

鈥淓DI鈥� was defined as internally focussed activities that benefit equality, diversity and inclusion within the workplace and workforce. Each organisation has designed and/or embedded EDI differently, and sometimes the lines between EDI and other HR areas are not as clear as the definition suggests. Organisations were asked to make informed decisions about what falls within 鈥淓DI鈥� within their organisation, and what doesn鈥檛. They received support from the Government People Group when required.

Definition of 鈥淓DI FTE鈥�

鈥淓DI FTE鈥� was defined as roles expressed in 鈥淔ull Time Equivalent鈥� fully dedicated to the delivery of 鈥淓quality, Diversity and Inclusion鈥�. This included, alongside 鈥淓DI鈥�, variations in labels such as 鈥淒&I鈥�, 鈥淚nclusive Practice鈥� and 鈥淚nclusion鈥�, and roles labelled in accordance with a diversity characteristic, such as Social Mobility lead, or Race Equality officer. Part-time roles were included, but FTE with only a small allocation to EDI was not included. Any role with broadly speaking between 70-100% allocation to 鈥淓DI鈥� was included. Full-time roles split over multiple significant areas (e.g., 50% dedicated to EDI and 50% dedicated to another HR area) were encouraged to be reflected in the submitted FTE by reporting the part FTE dedicated to EDI (e.g., 0.5 FTE).

Definition of 鈥淓DI away days鈥�

In Phase II, the responding organisations were asked about organisational spending on 鈥淓DI away days鈥�, which had been defined as: 鈥渁n event where the majority of the team/Unit is away from business as usual activities for at least half a day, to celebrate or come together to discuss EDI related matters. This is distinct from for instance standard business planning 鈥榓way days鈥� where the focus is on budgets, resourcing, business planning; which may include EDI commentary, but not be the sole purpose of the event鈥�.

Table 1: Breakdown of total spend on EDI, Phase I

Spend category	Time period	Costs
EDI FTE in organisations	Per annum at the time of the return	拢18.3尘
EDI FTE in cross-government functions	Per annum at the time of the return	拢1.7尘
EDI Activities in organisations	1 April 鈥�22 - 31 March 鈥�23	拢4.9尘
EDI Activities in cross-government functions	1 April 鈥�22 - 31 March 鈥�23	拢0.7尘
External benchmarking and memberships to EDI organisations	Past 12 months at the time of the return	拢0.8尘
Cross-government D&I staff networks	1 April 鈥�22 - 31 March 鈥�23	拢0.2尘
Departmental D&I staff networks	1 April 鈥�22 - 31 March 鈥�23	拢0.5尘
Total	听	拢27.1尘

*Rounded to the nearest 拢100,000

Table 2: Breakdown of spend on EDI Activities in organisations (1 April 鈥�22 鈥� 31 March 鈥�23), Phase I

EDI Activity	Costs
Events including promotion materials	拢476,000
Consultancy to advise by third party providers	拢431,000
Learning and development	拢3,484,000
Other costs on EDI activities	拢515,000
Total	拢4,905,000

*Rounded to the nearest 拢1,000

Table 3: Total 鈥淓DI FTE鈥� in organisations and cross-government functions, Phase I

EDI FTE in organisations at the time of the return	350
EDI FTE in cross-government functions at the time of the return	30

*Rounded to the nearest 10 FTE for suppression

Table 4: 鈥淓DI FTE鈥� in organisations broken down by grade (at the time of the return), Phase I

Grade	EDI FTE
AA/AO/EO grades or equivalent	40
HEO/SEO grades or equivalent	190
Grades 6 and 7 or equivalent	110
Senior Civil Servant	10
Total	350

*Rounded to the nearest 10 FTE for suppression

Table 5: Total number of departmental staff networks and committee members^{[footnote 1]}, Phase I

Departmental diversity staff networks	Committee members	Spend on departmental diversity staff networks
570	2,965	拢534,000

*Rounded to the nearest 10 FTE for suppression
*Rounded to the nearest 拢1,000

To put the number of committee members into context, across all responding organisations approximately 0.62% of their total FTE are committee members.^{[footnote 2]}

Table 8: Total spend on EDI in five big departments (four years), Phase II

Category	April 2020 - March 2021	April 2021 - March 2022	April 2022 - March 2023	April 2023 - February 2024
EDI FTE	拢7,521,000	拢11,738,000	拢13,008,000	拢10,327,000
EDI Activities	拢1,220,000	拢2,697,000	拢2,665,000	拢2,133,000
Cross-government D&I staff networks	拢50,000	拢63,000	拢74,000	拢70,000
Departmental D&I staff networks	拢21,000	拢28,000	拢90,000	拢27,000
Benchmarking/ memberships	拢310,000	拢260,000	拢282,000	拢240,000
EDI awaydays	拢0	拢0	拢0	拢0
Total	拢9,121,000	拢14,785,000	拢16,119,000	拢12,797,000

*Rounded to the nearest 拢1,000

Table 9: Breakdown of spend on EDI Activities in five big departments (four years), Phase II

EDI activity	April 2020 - March 2021	April 2021 - March 2022	April 2022 - March 2023	April 2023 - February 2024
Events including promotion materials	拢110,000	拢63,000	拢217,000	拢210,000
Consultancy to advise by third party providers	拢23,000	拢294,000	拢36,000	拢66,000
Learning and development	拢685,000	拢2,192,000	拢2,215,000	拢1,589,000
Other costs on EDI activities	拢402,000	拢148,000	拢197,000	拢269,000
Total	拢1,220,000	拢2,697,000	拢2,665,000	拢2,133,000

*Rounded to the nearest 拢1,000

Table 10: Total EDI FTE (number and costs) in five big departments (four years), Phase II

Year	Total EDI FTE (end of FY)	Total EDI FTE Costs
2020/21	150	拢7.5尘
2021/22	200	拢11.7尘
2022/23	210	拢13.0尘
2023/24 up to 29 February[footnote 3]	170	拢10.3尘

*Rounded to the nearest 10 FTE and 拢100,000

Table 9: 鈥淓DI FTE鈥� in five big departments broken down by grade (four years), Phase II^{[footnote 4]}

Grade	March 2021	March 2022	March 2023	February 2024
AA/AO/EO grades or equivalent	20	20	20	120
HEO/SEO grades or equivalent	90	110	110	90
Grades 6 and 7 or equivalent	40	60	70	50
Total	150	200	210	170

*Rounded to the nearest 10 FTE for suppression