51茶馆

Request an account

You can gain access to the by completing an account request form. Use this form to create accounts for your panel members.

Only list individuals if they鈥檝e never had an account. You鈥檒l need to contact your panel members to check.

Raise your vacancy

and choose the 鈥淩aise Vacancy鈥� icon, then select the 鈥淩aise Vacancy鈥� link below the icon.

The system times users out after 60 minutes of remaining on the same page, this is required for security reasons. It is important that you save your progress regularly by selecting 鈥淐onfirm鈥� at the bottom of the form.

English and Welsh speaking requirement

If you鈥檙e recruiting for a public-facing role, you must ensure that you鈥檙e recruiting in line with English and Welsh speaking requirements.

This code of practice aims to help you to meet your legal obligations.

It is recommended that you use a descriptor on the job advert, such as:

Writing a good job advert

From speaking with jobseekers we understand that they:

• prefer short job adverts
• dislike jargon and abbreviations
• are put off by non descriptive job titles
• like a clear description of the role, tasks and activities

You must only describe qualifications, licences, memberships or languages as 鈥榚ssential鈥� if they鈥檙e absolutely necessary for the satisfactory performance of the job.

Include dates for shortlisting and interview on the job advert so job seekers can plan in advance. Ensure that your panel members and meeting rooms are available before committing to any dates. Include an email address and telephone number of a person who can be contacted by applicants, for further information about the job.

Preferred approach

When setting up your vacancy, you鈥檒l be asked to confirm your preferred approach. You鈥檒l be able to select from the following options:

• External
• Across government
• Internal

Departments will have processes in place to redeploy staff who are at risk of redundancy, before a vacancy is advertised.

Your recruiter will be able to advise about the approval process to advertise at your preferred approach.

Panel members

We鈥檒l ask you to list your panel members during the vacancy creation process so they can access the applications.

Additional panel members can be added later if they don鈥檛 yet have an account.

The two levels of access are:

1. Delegated vacancy access = full access (eg edit vacancy, bulk print applications)
2. Selection panel members = partial access (eg unable to edit vacancy or print applications in bulk)

Upload attachments

On the vacancy information page (the page which appears after you confirm your panel members) you can upload attachments by selecting 鈥淥ptions > Attach File鈥�.

You must select the 鈥淐andidates鈥� check box as this links the document to the job advert.

Attachments should be accessible - creating accessible PDFs.

Reviewing and editing

We recommend you review the job advert as it will appear to job seekers. You can review the job advert from a job seeker鈥檚 perspective by selecting 鈥淰iew > View Vacancy鈥�.

To edit your vacancy select 鈥淓dit > Edit Vacancy Description鈥�. This action can only be taken if the vacancy is deactivated. Activating and deactivating a vacancy is the responsibility of your recruitment team.

Next steps

When you鈥檙e happy with your job advert contact your recruitment team. You may use our if you don鈥檛 have an email address to hand.

You should provide confirmation of approval to advertise when you make contact.

Always provide your seven digit vacancy reference number when contacting your recruitment team.

If your department uses the Government Recruitment Service (e.g. Home Office) you don鈥檛 need to contact them. They will be notified automatically once you confirm that you vacancy is ready to advertise (you鈥檒l be able to do this when creating or editing your vacancy).

Copying an existing vacancy

If you鈥檝e previously advertised a vacancy on Civil Service Jobs you can copy an existing vacancy.

and choose the 鈥淩aise Vacancy鈥� icon, then select the 鈥淩aise Vacancy鈥� link below the icon. The copy vacancy feature will be available on this page.

Certain fields (such as the number of jobs) don鈥檛 copy so you need to review and edit your vacancy before you contact your recruitment team.

You鈥檒l also need to re-attach any relevant documents.

Online tests

There are four tests:

• Verbal Reasoning Test (VRT)
• Numerical Reasoning Test (NRT)
• Civil Service Judgement Test (CSJT)
• Government Statistical Services (GSS) test

The tests are available for the following grades:

51茶馆 of using tests

• helps to reduce the time and cost
• immediate results
• tests are marked automatically so are error free and quick to score
• easily accessible online via CS Jobs
• feedback provided automatically for applicants
• the CSJT has an interview panel report which includes suggested questions based on the applicant鈥檚 scores for each competency
• provided that the test is administered appropriately, including the correct use of cut-off benchmarks, the tests have been found to be fair towards all protected groups and to predict candidates鈥� performance in later stages of selection

Test suitability

When it鈥檚 appropriate to use tests:

Verbal Reasoning Test (VRT) and Numerical Reasoning Test (NRT)

The VRT and NRT are both examples of general mental ability (GMA) tests. GMA is recognised as the strongest single source predictor of job performance at all seniority levels, across job types and organisations.

Civil Service Judgement Test

The test is a situational judgement test which measures grade-specific behavioural/competency potential, based on your selection of competencies or behaviours when you raise the vacancy.

Next steps

If you would like to use tests contact your .

Review applications

You can access application forms as soon as they鈥檙e submitted.

If you to your account you鈥檒l be taken to your dashboard. In the 鈥淐urrent Applications鈥� section you鈥檒l see the number of applicants at each status.

If you have access to multiple posts you鈥檒l need to filter this list by entering your vacancy title or reference number.

Selecting an applicant status will take you to a list of applicants that are at that status.

Often the applicant names will be hidden and the ID column will be used as the unique identifier for each application. This is done as the public sector has made a commitment to .

To print, select all of the applications (there are options to select in bulk at the bottom of the page), then select 鈥淧rint > Print Applications PDF鈥�.

Remember, you may need to award priority to certain applicants.

If you have asked for attachments (eg CV or Personal Statement), you should use 鈥淧rint > Print Book/App Summary鈥� to export these in bulk.

Evaluation form

To help you with assessing applicants we鈥檝e provided offline (word version) evaluation forms.

Awarding priority at sift and interview

Guaranteed Interview Scheme (GIS)

Disabled applicants applying under this scheme must be awarded an interview if they meet the minimum criteria for the job. This means that they:

• provide evidence within their application which demonstrates that they meet the minimum criteria required for each competency (ie they score 4 or above)
• meet all of the qualifications, skills or experience defined as essential

We display whether an applicant is applying against the GIS on their application forms and when you list applications.

It is unlawful to ask a candidate about their disability or health except in specific circumstances. Asking whether a candidate wishes to apply under the GIS is one of the exceptions.

Upload sift (shortlisting) results

You must give certain applicants priority at sift.

You need to provide scores and results for each application at the initial sift stage.

You will need to retain all notes made during the selection decision process for audit purposes.

On your dashboard鈥檚 鈥淐urrent Applications鈥� section, filter the results using your vacancy reference number or title (if you have access to more than one vacancy).

Select the 鈥淎waiting Sift鈥� status to access relevant applications. You should also review applicants at other active statuses such as 鈥淗elp required鈥� (the reason for requiring help will show on the application form).

On the list of applications, the far right column has an icon which shows a yellow pencil. Select this icon to load the applicant鈥檚 history page.

Select 鈥淔orms > Update Sift Results Form鈥�. Complete the relevant form fields and select 鈥淯pdate鈥�. Vacancies using Success Profiles will use the 鈥淯pdate Sift Feedback Form SP鈥�.

If you鈥檙e providing results for multiple applicants you can use the arrows at the top of the page to navigate through to the next applicant鈥檚 results form.

Next steps

After you have uploaded the results for all of your applicants contact your recruitment team to advise. They鈥檒l tell you what to do next.

If you don鈥檛 have your recruiter鈥檚 email address to hand then you can use our .

Applicants will need to be progressed to 鈥淥n hold after sift鈥�. Sometimes this is your responsibility but often your recruitment team will take this forward find out more.

Set up interviews

On your dashboard you鈥檒l see an 鈥淚nterview Management鈥� icon if you鈥檙e responsible for setting up the interviews. Not all vacancy holders will have access to this icon.

If this isn鈥檛 visible, email your recruiter with the interview details and they will set this up on your behalf. Otherwise choose this option and select the 鈥淩aise Interview鈥� link below the icon. Then follow these steps:

Evaluation form

At interview you may want to use our offline (word version) evaluation form to capture comments, scores and outcome decisions.

Next steps

Applicants will now need to be invited to interview. Sometime this is your responsibility, but often your recruitment team will take this forward find out more.

Print out interview schedule

Print your schedule on or just before the interview/assessment day.

Upload interview results

On your dashboard under 鈥淐urrent Applications鈥� filter the results using your vacancy reference number or title (if you have access to more than one vacancy).

Select the 鈥淪cheduled for 1st Interview鈥� status (candidate may also be at scheduled for assessment/telephone/2nd interview statuses) to access relevant applications.

On the list of applications the far right column has an icon which shows a yellow pencil. Select this image against your first applicant, this will load the applicants history page.

Select 鈥淔orms > Update 1st Interview results form鈥�. Complete the relevant form fields and select 鈥淯pdate鈥�. Vacancies using Success Profiles will use the 鈥淯pdate 1st Interview Results Form SP鈥�.

If you鈥檙e uploading results for multiple applicants you can use the arrows at the top of the page to navigate through to the next applicants results form.

Next steps

You must contact your recruitment team at this stage to inform them that the interview results are available on the system. This will prompt them to complete any necessary pre-posting/employment checks.

Applicants will need to be progressed to the next relevant status. Sometimes this is your responsibility but often your recruitment team will take this forward find out more.

Progress applicant statuses

You are responsible for changing applicant statuses if you work for any of the following departments:

• Advisory, Conciliation and Arbitration Service
• Charity Commission
• Crown Prosecution Service
• Defence Science and Technology Laboratory
• Disclosure and Barring Service
• Food Standards Agency
• Health and Safety Executive
• Intellectual Property Office
• Medicines and Healthcare Products Regulatory Agency
• Ministry of Defence
• National Institute for Biological Standards and Control
• Office for National Statistics
• Ofsted
• UK Export Finance

After you have setup your interview slots you should edit applicants statuses from 鈥淥n hold after sift鈥� to 鈥淚nvited to interview鈥�. If you work for Defence Science and Technology Laboratory your recruiter will manage the interview scheduling including this status change.

When the interviews have concluded, upload your interview results and change the applicants鈥� status from 鈥淪cheduled for 1st Interview鈥� to 鈥淥n hold after 1st Interview鈥�.

There will be other possible combinations eg if you鈥檙e using an assessment instead of an interview.

How to progress your applicant鈥檚 status